Monday, May 29, 2017

Adding Course Attendance Events - A Refresher Guide

(Last Updated Jan. 2020)

Course Attendance Events

Course Events are scheduled Event "Dates" that Students can attend for the Course. Course Event Attendance Hours can be optional and Course Events can be Identified by Name (Lab, Theory, Test, Final, Field Trip, etc.) and multiple Course Events can be scheduled on the same day as long as they don't occur at the same time (Example: Monday 9-10am "Theory", Monday 10am-11am "Lab"). Course Events require the Date, Start Time and End Time. Resources (Room 101 for example) can be allocated to Events and are added under Account Config > Resources. Multiple Events can be edited under More Actions > Update Selected Events.

Adding Course Attendance Events

1. Start New Course using New Course or Select Course Template and Assign (*) Required fields.

2. Under Course > Details > Attend Events, Click New Events. This will present a modal window which will allow you to add Events one at a time or by click off Add Multiple Events (to add events on the parameters you select). If you need to add multiple events at different times, then simply add the common days and times and return back to the menu to complete the dates with different times. Skip Holidays will not add Events to dates listed under Institution Config > Academic Session > Holidays. Identifier is to allow you to name the Event for reference purposes only ie. Lab or Lecture. Attendance hours specifies how many hours will be assigned if the student is present ie. the course may run from 9am-11am but there can be a a half hour break, thus the hours for attendance would only be 1.5 rather than 2. Using Assign Student is for a individual students only - a rare case where a student needs a specific Attendance Make Up Date and it will only effect this one Student and not others. ie. it will not penalize others if they are not in attendance for this Event.

More Actions > Add Course Schedule using Course Timetable.

Course Timetables are not required but if they have been pre-defined in the Course Details > Timetable Tab then Add Course Schedule will use the Course Timetable and the Start Date and End Date you set under Course Details to Add Events to the Course. If the Course is Open Ended the Start Date and End Date is defined by the Academic Session Start Date and End Date you assigned to the Course.

Please Note: Open Ended Courses are intended for Students who learn asynchronously from each other and start and end at different times in the Course. The Course can remain open for the entire Academic Session and Students can be added and removed without having to Start a New Course each time a Group of Students enrol.

Tip: To use View / Print Schedule under Student > Courses Tab, Course Timetable for each Course needs to be created for each Course the Student is enrolled into as this function uses the Course Timetable to display.